Founded in 2010, Hispanic Access Foundation (HAF) is a 501(c)(3) national nonprofit organization that connects Latinos with partners and opportunities to improve their lives and create an equitable society. Ultimately, we establish bridges of access that provide a path for the development and rise of Latino leaders and elevates their voices in areas where we are underrepresented. Our core values are trust, dedication, excellence, service to comunidad and versatility. While Washington, D.C. serves as our headquarters, employees work in a virtual environment.

Hispanic Access’ Forestry Program manages $4 million a year in passthrough grants and oversees programming designed to increase equitable access to trees and green spaces, and the many benefits they provide, with a focus on disadvantaged communities. This program will foster new relationships and build capacity in existing community collaboratives composed of faith-leaders, youth, and other local stakeholders across the country. These subawards will apply culturally-relevant, nature-based solutions to address unmet economic, social and environmental challenges.

POSITION DESCRIPTION

We are seeking a highly organized and detail-oriented individual to join our Forestry Program as an Administrative Coordinator. In this role, you will play a vital part in ensuring the smooth operation of grant management activities, administrative tasks, and supporting the overall goals of the department.

ROLE/RESPONSIBILITIES


Grant Management Support:

  • Assist in the management and execution of subcontract agreements, including distributing grant agreements, award letters, and other grant-related documentation.
  • Maintain accurate and organized grant files, records, and documentation.
  • Monitor the grant records for the department and ensure compliance with grant requirements.
  • Assist in the development and implementation of policies and procedures related to grants management.

Meeting and Event Coordination:

  • Work with the Events and Travel Administrative Coordinator (on an as needed basis) to schedule and arrange meetings and site visits for grant activities and departmental needs.
  • Monitor the department email and inquiries, ensuring prompt and appropriate distribution of messages.
  • Support project documentation and note-taking during meetings and correspondence with funders.

Research and Reporting:

  • Research best practices in the content area, grant management, and funding opportunities to support program development.
  • Prepare and distribute reports, presentations, and materials for both internal and external stakeholders.

Financial Administrative Support:

  • Assist with the financial administrative needs of the department as required, including budget tracking and financial reporting.
  • Work with the Finance Manager to resolve any invoicing issues related to subawards.

Qualifications

  • Bachelor's degree or equivalent experience in administration, forestry, environmental studies, or related field (or equivalent work experience).
  • Proven experience in administrative support roles, preferably in a nonprofit or grant-funded environment.
  • Knowledge of contract administration, federal grants, and compliance.
  • Strong organizational skills with meticulous attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with database management systems.
  • Experience with Salesforce is a plus.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Interest in environmental conservation and forestry initiatives is a plus.
  • The ability and willingness to work in a virtual/remote environment.
  • Bilingual (Spanish and English) is a plus.

LOCATION

This is a fully remote position. The location of the candidate is flexible, however, the Washington, D.C. metro area would be a plus.

COMPENSATION AND BENEFITS

The salary range for this position is $50,00-$60,000 annually depending on qualifications and experience. In addition to working remotely, Hispanic Access offers full-time employees a generous benefits package that includes a 100% paid health, dental, and vision for the individual, an unlimited vacation policy, 10 sick days per year, 13 paid holidays, a monthly phone/internet stipend and a 401(k) plan with employer match.

Hispanic Access Foundation is an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other basis prohibited by law.